Assistant Program Officer

Organizational Context

The incumbent is supervised by the Programme Officer. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Assistant Programme Officer. S/he is also expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.

The incumbent is required to have basic conceptual knowledge of programme management, be dynamic and able to take higher responsibilities progressively. S/he is supervised, coached and guided by the supervisor. The incumbent may not necessarily have direct supervisory role over other staff. However, it rests upon the supervisor of the post to make time specific arrangements subject to a given situation.

External contacts are predominantly with persons on subject matters of importance to the Organization's programme (e.g. counterparts in other organizations or at working level in national Governments counterparts or relevant departments). 

Accountability

• The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
• IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.

Responsibility

Through a consultative process within the country and field visits, engaged in the development of the strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.

• Provide inputs for developing the Country Operations Plan for overall compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.
• Support and assist other offices in the preparation and processing of Project Partnership Agreements in a timely manner.
• Assist in organizing a consultative process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.
• Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities.
• Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
• Under regular review of implementation rates (both financial expenditures and performance delivery) of the various offices and advise on remedial actions if implementation is low.
• Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
• Assist in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
• Draft and make inputs into programme-related reports
• Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
• Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
• Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
• Monitor the implementation of IP Risk Management techniques and tools.
• Performs other duties as required.

Authority 

• Provide inputs for the Country Operations Plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
• Enforce compliance with UNHCR’s programme management rules and regulations, global strategies, protocols and guidelines.

 Essential Minimum Qualifications and Experience

 University degree or equivalent in Business Administration, Law, Economics, Social Science or related field

• Previous job experience: 2 years of previous job experience relevant to the function. In an international. Capacity: 1 year.
• Excellent knowledge of English and Knowledge of One Official language of Ethiopia

 Required Competencies

• Empowering and Building Trust
• Managing Resources
• Analytical Thinking
• Planning and Organizing
• Political Awareness
• Communication

 Desirable Qualifications & Competencies

• Completion of specific training relevant to functions of the position
• Knowledge of UNHCR financial rules, procedures and processes
• Knowledge of another relevant UN language
• Knowledge of UNHCR specific programmes (MSRP, Focus, etc.)
• Computer skills (in MS office)

 Submission of Applications

This vacancy is open for qualified Ethiopians only.

Female candidates are encouraged to apply.

IMPORTANT

Applicants who wish to be considered for this position should send a motivation letter the P11 Form and or the most recent fact sheet through the online application system.

Candidates will be required to sit for a test.

Due to the volume of applications only short listed candidates will be invited for interview. 

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