Program Assistant

Organizational Context
The incumbent normally receives guidance from more senior programme staff in the
operation. S/he may receive indirect guidance from other sections and units relevant to the
country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR
financial/budgetary rules and regulations will guide the work of the Senior Programme
Assistant.
The incumbent is expected to have contacts within the organization and outside the duty
station, as well as with partners and other stakeholders to collect information, monitor
programme activities and implement administrative requirements.
Accountability
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UNHCR Sub-Office Shire has sufficient administrative assistance and support in routine
services and activities within Programme Section thus better able to meet the needs of
persons of concern.
IP agreements are established in a timely manner, regularly monitored and reported on
in compliance with established guidelines and procedures.
Responsibility
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Collects, registers and maintains information on project activities.
Prepare status and progress reports, prepare tables and draft routine correspondence.
Prepare background material for use in discussions and briefing sessions.
Undertake proper collection, monitoring and use of baselines, standards and indicators
needed to measure and analyse programme performance, trends and target
interventions.
Review the implementation and performance of IPs agreements through appropriate
physical monitoring to evaluate the projects by reviewing work plans, progress reports,
budget, financial reports and expenditures. This may include field visits for specific
monitoring and evaluation issues.
Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the
technical soundness of the operation and generate data for evidence-based decisions at
the country-level.
Assist in ensuring compliance in issuance of audit certificates for Implementing
Partners.
Perform other duties as required.
Authority
Provide inputs for the country operations plan (including budgets, staffing levels and
structures) as well as prepare inputs for funding submissions, appeals and reports.
Access the relevant information and programme records, Focus/ MSRP data.
Represent UNHCR in physical monitoring of projects.
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Essential Minimum Qualifications and Experience
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Completion of Secondary education courses/ training/ certificate in Business
Administration, Social Science, International Law or other related scientific field
Minimum 1.5 years of previous job experience relevant to UNHCR function
Computer skills (in MS office)
Fluency in English and working knowledge of another relevant UN language or local
language
Knowledge of local language is an assets for translation purposes and interaction
with beneficiaries.
Desirable Qualifications & Competencies
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Completion of specific training relevant to functions of the position including any
UNHCR relevant training.
Knowledge of UNHCR financial rules, procedures and processes.
Knowledge of UNHCR specific programmes (MSRP, Focus, etc.) or ability to learn.
Prior exposure to UNHCR refugee operations and functions relating to programme
activities.
Submission of Applications
This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work
permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social
Affairs. Female candidates are encouraged to apply .
UNHCR is committed to diversity and inclusion within its workforce, and encourages
all candidates, irrespective of gender, nationality, religious and ethnic backgrounds,
including persons living with disabilities, to apply to become a part of the
organization.
IMPORTANT
Applicants who wish to be considered for this position should send a motivation letter,
the most recent factsheet and/or updated P11 Form through the online application
system using the link below.
https://www.unhcr-eth.org/jobs/vacancy/76
Candidates will be required to sit for a test.
Due to the volume of applications only short listed candidates will be invited for
interview.
Refugees – who cares? We Do.