Compound Management Assistant
TAOrganizational Context
The Addis Ababa Branch Office has two different compounds located at two different places.
The main office which comprises of five different complexes host more than 110 staffs while
the second one, the annex office hosts the remaining 17 staffs with one four story building.
The cleanness of the offices in maintained by a contracted company which supervises a total
of 11 cleaners and 4 ground workers at the two aforementioned offices.
Under the overall supervision of the Admin Associate, the incumbent will be directly
responsible for all aspects of UNHCR Compound maintenance in Addis Ababa including
(but not limited to) the supervision of cleaning, gardening, plumbing, lighting, maintaining of
equipment and buildings as well as carrying out any necessary minor repairs.
The incumbent will be responsible for monitoring office/compound facilities and equipment
and in consultation with the supervisor and takes appropriate action to ensure proper
functioning at all time.
The position requires basic knowledge of administrative rules, procedures as well as
operational standards of a UNHCR office.
Responsibility
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Assist in supervising the cleaning company to ensure the job performance is up to the
UNHCR standards.
Coordination and supervision of daily casual staff engaged in the areas of compound
administration, cleaning and maintenance
Develop landscape and maintain general cleanliness and lighting of pathways in the
compound including gardening, landscaping, weed and pest control
Coordinate maintenance and repairs to structural, mechanical, electrical system AC
Systems, water and power supply
Respond to concerns and complaints of staff and visitor in a positive and courteous
manner
Takes action to ensure preventive maintenance of all compound plumbing, water
taps, toilet fixtures, microwaves, etc
Supervise the application of paint, varnish, to all types of surfaces using appropriate
tools and equipment
Maintain the cleanness of all office equipment including chairs, tables, matts, file
cabinets and other furniture
Provides weekly reports to the Admin Associate on the regular assessment of
maintenance needs and submit to the supervisor.
Write performance reports for ground staff to be used for overall evaluation report for
extension of contract of commercial contractors.-
Liaise with cleaning service providers and monitor the implementation of the contracts
and negotiate if required, the improvement of said contracts;
Essential Minimum Qualifications and Experience
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Completion of Secondary education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office Management, Human
Resources or other related field.
Minimum 3 years of previous job experience relevant to the function;
Computer skills (MS office and People soft applications).
Fluency in English and working knowledge of another relevant UN language or local
language.
Desirable Qualifications & Competencies
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Good knowledge of general Admin and financial rules, procedures and processes
Required Competencies
Competencies in
Managing resource
Innovation and Creativity
Planning and organizing
Analytical Thinking
Submission of Applications
This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work
permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social
Affairs.
Female candidates are encouraged to apply.
UNHCR is committed to diversity and inclusion within its workforce, and encourages
all candidates, irrespective of gender, nationality, religious and ethnic backgrounds,
including persons living with disabilities, to apply to become a part of the
organization.
IMPORTANT
Applicants who wish to be considered for this position should send a motivation letter
and P11 Form and/or the most recent fact sheets through the online application
system following the link below.
https://www.unhcr-eth.org/jobs/vacancy/77
Candidates will be required to sit for a test.
Due to the volume of applications only short listed candidates will be invited for
interview.
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