Registration Associate

Organizational Context
The Registration Associate is a member of the Registration team and is supervised by the
Associate Operations Data Management Officer. The Registration Associate is responsible
for supporting all activities related to registration, and with ensuring that registration is
effectively used for the identification of specific protection needs, for the management of
operations, and for the achievement of durable solutions.
Depending on the size and structure of the Office, the Registration Associate may provide
day-to-day supervision, direction and support to UNHCR staff engaged in registration and
related activities (including Reception, Filing and Data Management staff), and monitors the
efficiency and quality of registration processes, identity and entitlement documentation
activities and population data management. The Registration Associate collaborates closely
with Protection, Programme, Operational Data Management and Information Management
colleagues as well as with Government authorities and partners on the provision of quality
population data for the delivery of registration activities
Accountability
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UNHCR's Registration Standard Operating Procedures (SOPs) are implemented in
accordance with relevant UNHCR standards and policies.
Persons of concern have fair and transparent access to registration procedures
Responsibility
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Assist in the implementation of registration strategies and methodologies for
populations of concern.
Assist in the supervision and daily running of registration team activities, where
required.
Conduct registration interviews when required in accordance with registration
standards and guidance.
Provide counselling to, and responds to queries from, asylum seekers and refugees
regarding UNHCR's registration procedures and their rights and entitlements.
Maintain accurate and up-to date records and data related to all registration cases.
Identify persons with specific needs and ensure timely referral to protection follow-up
as required.
Collaborate with protection staff and/or partners in the delivery of assistance and
programming, including provision of identity and entitlement documentation.
Draft correspondence and reports relating to registration activities in the operation,
when required
Provide statistics and draft reports related to registration data, as requested.
Perform other related duties as required.
Authority
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In consultation with the supervisor, make decisions related to the day-to-day
operations of the registration unit and devise registration procedures which are
efficient and effective.
Draft and submit reports and statistics related to registration.
Essential Minimum Qualifications and Experience
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Completion of Secondary School with post-secondary training/certificate in social
sciences, statistics, mathematics, information technology, or related fields.
Minimum 6 years of relevant professional job experience.
Good computer skills, particularly in data management.
Excellent knowledge of English.
Desirable Qualifications & Competencies
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Training in basic principles of international protection.
Experience in working with UNHCR proGres database and biometric system.
Knowledge of Microsoft SQL Server, Microsoft Access and Excel.
Experience and skill in interviewing refugees.
Submission of Applications
This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work
permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social
Affairs.
Female candidates are encouraged to apply.
UNHCR is committed to diversity and inclusion within its workforce, and encourages
all candidates, irrespective of gender, nationality, religious and ethnic backgrounds,
including persons living with disabilities, to apply to become a part of the
organization.
IMPORTANT
Applicants who wish to be considered for this position should send a motivation
letter, the most recent factsheet and the new updated P11 Form through the online
application system using the link below:
https://www.unhcr-eth.org/jobs/vacancy/92
Candidates will be required to sit for a test.
Due to the volume of applications only short listed candidates will be invited for
interview.
Former UNHCR General Service staff members, having held an Indefinite or FTA
appointment for an uninterrupted period of at least one year may apply for internally
advertised vacancies at their previous grade or equivalent or one grade above, if the
seniority requirements are met, for a period of two years following separation.
Refugees – who cares? We Do.